"Use with Google Calendar to check daily tasks"
D-BROS Creators Diary The second interview to ask people who actually use the system about daily schedule management.
The second is Mr. Fumihiko Sano, an architect and artist who has an unusual career as a craftsman of a Sakuyoya carpenter and an architect, and is active both in Japan and abroad as a cultural envoy of the Agency for Cultural Affairs.
In the second part, Mr. Sano, who always has multiple projects, asked how he actually manages the schedule and how to use the creator's diary.
Export the task and imagine the whole
--The overall schedule is Google Calendar, and the creators diary is used as a task book to check what you are doing. How do you actually use it?
"I create and paste a headline myself at the bottom (Gantt chart * 1) and write what I have to do for each project.I somehow imagine the whole thing by writing. "
* 1: A type of table used for process control in project management and production control.A bar chart-like format used to visually represent a work plan
"It's a rough task to write here (below). In addition, I also write to-do things such as making materials for that task and making a phone call."
-It's written in quite detail, isn't it? Is this diagonal line checked?
"Yes. Check what you did and write what you couldn't do next to it again for the next day's task."
-I see. It's nice to use it as a task book. The idea of this headline is also very useful!
Paste the PVC sheet on the main body and use the sticky note as the heading of the Gantt chart.
"Have you been doing it for about 5 years now?You don't know which line it is.I change it every year and use it. "
-Since it is a sticky note, you can replace it.
"When you're done, peel it off, make a new one, and replace it.If you pinch it, it will also be a bookmark. "
--- That's an idea you definitely want to imitate! Is the period of each project quite long?
"Well, projects with continuous tasks that last for more than 3 months are written out and managed here."
--How long is the longest project so far?
"But not so, like two years."
-Two years !? Does that mean that you can't reach your goal without detailed task management for such a long time?
"No, even if I have two years, I can't make a plan until two years from now, so I'm planning a short-term schedule, such as what to do by the meeting next month."
"In the end, it's only about the remaining week to put the idea into shape.Rather than taking a bird's-eye view of everything over the long term, what are we going to build up to that point?What and how much research and conscious search are important. Until this day, I'll come up with ideas, look at other (project's) together, and as I write, I'll be able to figure out that it's time to do this. "
Vertical axis (vertical * 2) for assembling daily tasks
--How do you use the upper (vertical axis)?
"Details that cannot be written below (horizontal axis) and small projects that are not enough to manage are written above. Also, if it gets messed up, write down and calculate how long it will take for each task. You may see it.For example, when there is a deadline but there is a lot to do.Think about whether it will fit or not in the remaining time, do this in 30 minutes, do this in 1 hour, 2 hours, 2 hours, ..., calculate the time taken for each task, Sometimes I spend more time in the day. "
* 1: A format called the time axis, which has a vertical scale for each time.
--How do you color-code red and blue?
"Red is a schedule and blue is a task you have to do."
--The task is easy to understand.
"That's right. That's why I haven't focused much on schedule management in red letters these days. In terms of schedule management, I'll never forget sharing it with the staff on Google Calendar, and there are things that the staff will upload. ..I try to write it down while looking at the fact that I should have done it in my notebook. Another thing I've been doing a lot lately is to write even finer to-dos on A4 paper once more. "
--- You are thoroughly checking the tasks.Writing will somehow reduce your anxiety.
"Oh yeah, I think I had to do it and I can recognize it again."
All time learning time
--When do you organize your schedule?
"I make a bath or somewhere in the day."
-Is it a bath? !!
"I used to talk to the president of a company about why I'm doing triathlon, and while I'm not physically so painful when I'm riding a bicycle, I can't do anything else. I was told that I could think but I couldn't do anything, and that I could come up with some great ideas at that timing. I can't do anything, so it's time to manage the schedule during the bath time, think about sentences, and organize what to do tomorrow. "
-That's an interesting habit. Then you have a proper bath time every day.
"Basically, that's right.I review it every day. When I can't get the time right, schedule management gets loose (laughs). "
--You said that the final output is about a week, but how much time do you have to think about ideas and research?
"It's quite long, that's the main thing. I'm drawing a line to see how far I've come up with ideas."
--How do you make that time while you are busy?
"I don't really think about how to make time for that, because after all, I'm always conscious of it.
For example, if I went to Ginza for 2 hours, I would go around the gallery and 4,5 items, and even if I went to the museum for work, I would go to see the exhibitions in other rooms between the setups. So "
--- It's time to learn and absorb every day.
"is that so.While learning and coming up with ideas, I go to see things that I can see nearby.
I've always thought that it's better to know than not to know what hundreds of millions of people have been thinking for about 2,000 years, and on top of someone's thoughts. I am conscious of seeing as many things as possible because it is absolutely interesting to get on and make things by ourselves. "
--- If you don't expand your knowledge, you won't come up with new ideas.
"I think it's important.I go to various places, experiencing various things as much as possible and seeing various things. That's why I love business trips. "
Interview & Text: Eriko Fujitani
Fumihiko Sano Profile
Born in Nara Prefecture in 1981.Became a disciple as a Sukiya carpenter at Nakamura Souji Komuten in Kyoto.After the beginning of the year, after working at a design office, became independent in 2011.Taking advantage of the construction methods, materials, and sense of dimensions that I gained from my experience in the field, I delve into what Japanese culture is today from the concept and create works. In 2016, he visited 16 countries around the world as a Japan Cultural Envoy and carried out projects in various places.Aiming to create new value for the culture of the region, we are actively continuing cross-disciplinary activities in Japan and overseas, such as architecture, interiors, products, and installations. http://fumihikosano.jp